Lake Shastina Property Owners Association
1. CONVENING THE MEETING:
A. CALL TO ORDER: The Annual Meeting of the Lake Shastina Property Owners Association
was called to order by Vice President Mike Montreuil at 10:05 a.m. Also present were Secretary Kay Short, Treasurer Kevin Charter and Director Jack Everhart. President Richard Negro was absent. General Manager Jamie Lea, Office Manager Jane St.Pierre, CC&R Compliance Officer Will Bullington, Director of Public Works Jay Thompson, Assistant Director of Public Works Erik Berg, Administrative Assistant Sylvia Charvez, Accounts Receivable Clerk Sharon Lang and Accounts Payable Clerk Lisa Silva represented Staff. Police Chief Rick Alves and ECC Chairman Lee England were present in the audience. There were approximately 65 property owners present in the audience.
B. PLEDGE OF ALLEGIANCE: Vice Pres. Montreuil led the Pledge of Allegiance.
C. CERTIFICATION OF QUORUM
1. Number of members entitled to vote by lots in good standing 2,888
2. Number of members entitled to vote required for a Quorum (5%) 145
3. Quorum satisfied YES x NO____
2. SUBMISSION OF BUSINESS MATTERS TO MEMBERSHIP:
BALLOT for ELECTION OF DIRECTORS
1. Certification of Slate of Nominees in Good Standing
a. At the time Candidates Statement was filed and Annual Meeting
2. Introduction of nominees:
Candidates Sher Barber, Jerry Dillen, Bill Rust, Shelley Sarason and Tom Wetter made brief statements to Members. Candidate Gary Sullivan was absent.
3. Proceed to Vote:
At 10:20 a.m. all discussion regarding candidates was closed. Members in good standing who wished to submit their ballots did so. Balloting ended at 10:30 a.m.
4. Ballot Results: Refer to Agenda Item 5.
3. REPORTS ON THE AFFAIRS OF THE ASSOCIATION:
A. PRESIDENT'S REPORT:
Vice Pres. Montreuil welcomed new and long-term property owners to the Community and as
members of the Association.
1. Members to approve minutes of preceding Annual Meeting, by voice vote.
Motion by LSPOA member Tony Lombard second by LSPOA member Tom Wetter to approve minutes of preceding Annual Meeting.
Ayes: Majority of LSPOA members present
Noes: Minority
2. Members to ratify the actions of volunteer Directors taken during the year preceding the Annual Meeting, by voice vote.
Motion by LSPOA member Shelley Sarason second by LSPOA member Beverly Roths to ratify the actions of volunteer Directors taken during the year preceding the Annual Meeting.
Ayes: Majority of LSPOA members present
Noes: Minority
3. Citizen of the Year 2007: Vice Pres. Montreuil presented Marvin Zeman, who was present in the audience, with the Citizen of the Year 2007 award; awarded on behalf of the Community of Lake Shastina by the LSPOA Board of Directors.
Director Charter presented a plaque to outgoing Director Montreuil in appreciation of serving on the LSPOA Board of Directors. Vice Pres. Montreuil presented plaques to outgoing Directors Short and Negro in appreciation of serving on the LSPOA Board of Directors (due to Pres. Negro being absent, his plaque to be presented at the September LSPOA regular meeting). Vice Pres. Montreuil presented a plaque to Shirley Deaton in appreciation of over 15 years serving as LSPOA Inspector of Elections. Vice Pres. Montreuil presented dinner gift certificates to ECC Members Lee England, Charlene French, Errol Murphy and CC&R Compliance Officer Will Bullington in appreciation of serving on the ECC (Charlene French and Errol Murphy were not present).
Vice Pres. Montreuil reported on LSPOA new home starts, property sales, fire abatement program, drainage, Hoy Family Park, Short Cut Road, and CC&R enforcement.
B. AUDITOR'S REPORT:
Treasurer Charter reported on status of Fiscal Year 2006/2007 reserve fund, operating fund and accounts receivables.
C. ADMINISTRATOR'S REPORT:
General Manager Lea acknowledged Administration Staff and Volunteers.
D. PUBLIC WORKS REPORT:
General Manager Lea acknowledged Public Works Staff and reported on drainage, road maintenance, fire fuel reduction, Hoy Family Park and Short Cut Road.
Tom Wetter, present in the audience, gave a brief overview of recent activities regarding the status of the Shasta River Total Maximum Daily Loads (TMDL) Action Plan by the North Coast Regional Water Quality Control Board (NCRWQCB) and quality of water in Lake Shastina.
E. POLICE DEPARTMENT OVERVIEW:
Police Chief Alves reported on present status of Police Dept. staffing, the Neighborhood Watch program, and concerns regarding Police Dept. Budget.
F. FIRE DEPARTMENT OVERVIEW:
Fire Chief Montreuil reported on present status of Volunteer Fire Dept. Cal Fire representative, Jeff Burns, gave a brief overview of the Amador Plan and the relationship between Cal Fire and the Lake Shastina Fire Dept.
G. ENVIRONMENTAL CONTROL COMMITTEE REPORT:
CC&R CO Bullington acknowledged ECC Members and gave a brief overview of the role of the ECC.
4. GENERAL MEMBERSHIP DISCUSSION PERIOD: Comments were received from members of the audience.
5. PRELIMINARY BALLOT RESULTS: Official results will be certified by the Secretary and will be posted on community bulletin boards on Tuesday, August 21, 2007 and mailed to all members within 15 days.
CANDIDATE VOTE
Sher T. Barber 285
Jerry Dillen 314
Yolanda Kruger (withdrawn)* 192
William P. Rust 279
Shelley Sarason 291
Gary Sullivan 230
Tom Wetter 352
*Note: On July 11, 2007 Yolanda Kruger withdrew her name as a candidate.
6. ADJOURN MEETING: Date and Time of next Regular Meeting - Wednesday, September 1 2, 2007,
6:00 p.m. at the Administration Building.
Vice Pres. Montreuil adjourned the meeting at 12:00 p.m.
Respectfully Submitted By: Approval Date:____________________
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Sylvia Charvez, Administrative Assistant