Lake Shastina
Property Owners Association
REGULAR MEETING 6:00 p.m.
Item 1. CALL TO ORDER AND ROLL CALL:
LSPOA BOARD: CHARTER √ DILLEN √ EVERHART √ SARASON √ WETTER √__
Also present were GM Lea, OM Bains, OM St.Pierre, CC&R CO Bullington and AA Charvez.
There were approximately 13 people in the audience.
Item 2. CLOSED SESSION: Called to order 5:30 p.m.
A. Status of CCB Claim # 64673337
B. Discussion / Possible Action: Purchasing Policy
No report out of Closed Session.
Item 3. REGULAR MEETING: Called to order at 6:01 p.m.
Item 4. PLEDGE OF ALLEGIANCE: Pres. Charter led the Pledge of Allegiance.
Item 5. APPROVAL OF AGENDA:
A. Regular Meeting January 9, 2008: Added to Item 11.A.3: Re-appointment of ECC member: Errol Murphy – one-year term: December 2007 – November 2008, removed Item 11.C.1 from Consent Agenda and added Item 13.F: Discussion / Possible Action: Purchase of new cinder spreader for Public Works pickup.
Motion by Dir. Wetter second by Dir. Dillen to approve Regular Meeting Agenda of January 9, 2008, as amended.
Ayes: Directors Charter, Dillen, Everhart, Sarason and Wetter
Noes: None
Absent: None
Item 6. APPROVAL OF MINUTES:
A. Regular Meeting December 12, 2007
Motion by Dir. Wetter second by Dir. Dillen to approve Regular Meeting Minutes of December 12, 2007.
Ayes: Directors Charter, Dillen, Everhart, Sarason and Wetter
Noes: None
Absent: None
Item 7. PUBLIC COMMENTS: None
Item 8. BOARD MEMBER COMMENTS: Dir. Wetter
GM Lea and Board thanked OM St.Pierre for a job well done as Office Manager and wished her well in her retirement. GM Lea and Board welcomed new Office Manager Brenda Bains.
Item 9. CORRESPONDENCE:
*consent A. February Calendar of Events – Received and Filed
*consent B. January Shastina News – Received and Filed
*consent C. Letter to property owner re: disclosure – Received and Filed
*consent D. Letter to property owner and memo to Public Works re: removal of trees – Received and Filed
*consent E. Letter to Northwest Paving re: 2007 Chip Seal – Received and Filed
Item 10. TREASURER'S REPORT............................................................................ Dir. Sarason
*consent A.................................. Cash Flow Report: June and July 2007 – Received and Filed
*consent B. Budget Comparison July 2007 – June 2008 (Accrual) – Received and Filed
*consent C. Income Report 2007/2008 – Received and Filed
*consent D. Budget Line Item Adjustments (as needed) – No report
*consent E. Acknowledgement of Volunteers – Received and Filed
*consent F. Status of Allied Accounts – Received and Filed
G. Recognition of Park Contributors – Received and Filed: OM St.Pierre and Board acknowledged and thanked Drs. Phil and Jill Miller and family for their $1,000 donation to the Park.
Item 11. REPORTS:
A. ECC Report.............................................................................. CC&R
CO Bullington *consent 1. ECC Minutes – December 6 and 20, 2007
– Received and Filed 2. CC&R
Compliance Officer’s Report – Received and Filed 3. Re-appointment
of ECC members: Errol
Murphy – one-year term: December 2007 – November 2008 (Item added) Charlene
French – one-year term: February 2008 – January 2009 Motion
by Dir. Wetter second by Dir. Sarason to re-appoint ECC Member Errol Murphy –
one-year term: December 2007 – November 2008 and ECC Member Charlene French –
one-year term: February 2008 – January 2009. Ayes: Directors
Charter, Dillen, Everhart, Sarason and Wetter Noes: None Absent: None *consent 2. Title
Transfer and Fees Report – Received and Filed C. Director
of Public Works – Status Report...................................................... GM
Lea 1. Written Status
Report
– Received and Filed: Item removed from Consent Agenda. Dir. Wetter commended
staff on the number of unimproved lots that have been cleared of brush since
the start of the Mandatory Fire Abatement program. D. Fire
Safe Council (FSC)........................................................................... Dir.
Wetter 1. Verbal Report: Dir. Wetter
reported that the January FSC meeting was canceled and that the next FSC
meeting is scheduled for February 5, 2008; 2. Certificate
of Appreciation for Lake Shastina Fire Safe Council – Received and Filed:
Pres. Charter reported that the Lake Shastina FSC received a certificate of
appreciation from Cal Fire for the council’s dedication to the citizens of the
community and State of California through fire prevention efforts making a
safer environment for the people who live in the community and the firefighters
who may have to defend homes during a wildfire. Item
12. OLD
BUSINESS......................................................................................... Pres.
Charter A. Status
of Unit 8-2 Parcel 'A' Park (Hoy Family Park) – Received and Filed 1. Discussion
/ Possible Action: Signage for Park (Rules and Regulations): Board and staff
discussed and agreed to keep rules and regulations to a minimum to start with
and address specific issues at a later date if required. The Board made minor
changes to the Park Rules draft dated January 4, 2008. Motion
by Dir. Dillen second by Dir. Sarason to approve Park Rules draft dated January 4, 2008 with the following changes: Hours: change “one-half hour before sun up to
one-half hour after sundown” to “one hour before sun up to one hour after
sundown”; Vehicles: change “equipment” to “vehicle” and added “ADA or
maintenance excepted”; and staff to condense wording under Team/League
Activity. Ayes: Directors
Charter, Dillen, Everhart, Sarason and Wetter
Noes: None Absent: None 2. Discussion
/ Possible Action: Handouts for seeking Park donations: Board and staff
discussed the request for financial assistance to print and mail a handout
soliciting Park donations to all LSPOA members. The Board felt that, at this
time, the request was not a financial priority for the LSPOA, but agreed that
the handout was needed and complimented the Park Committee for preparing the
handout. The Board directed staff, with the assistance of the Park Committee, as
follows: 1) work with the Siskiyou Daily News to publish the handout on the
cover page of the May and October Shastina News publications, which are mailed
to all property owners; 2) work with the Siskiyou Daily News to publish the
donation form section of the handout in the monthly Shastina News publications;
and 3) staff to make a few in-house color copies of the handout for the Park
Committee to distribute to local businesses. B. Status
of Shasta River Total Maximum Daily Loads (TMDL) Action Plan by the North Coast Regional Water Quality Control Board (NCRWQCB): Dir. Wetter
reported that one issue the study group is addressing is the installation of a
weather station at Lake Shastina. *consent C. Status of Resolution
1-08 (Amendments to Resolution 1-03, Rules Enforcement Procedures) – Received and Filed Item 13. NEW BUSINESS......................................................................................... Pres.
Charter A. Ratify
approval of LSPOA expense re: Lake clean-up project – Received and Filed:
GM Lea reported that the Montague Water Conservation District (MWCD), the LSPOA
and Siskiyou County are planning joint cleanup project for the Lake bed. In addition to this project, which may not take place at this time due to the Lake filling up, property owners have the option on their own to clean up the Lake bed area as long as they contact the MWCD and sign a waiver. Motion
by Dir. Wetter second by Dir. Dillen to ratify approval of expenditure for Lake bed clean up project, not-to-exceed $1,000, per memo dated December 24, 2007. Ayes: Directors
Charter, Dillen, Everhart, Sarason and Wetter Noes: None Absent: None B. Discussion
/ Possible Action: California Association of Community Managers, Inc. (CACM)
training for LSPOA staff – Received and Filed: Board discussed and agreed that
association training would be beneficial to both positions. 1. CC&R
Compliance Officer 2. Accounts
Receivable Clerk Motion
by Dir. Sarason second by Dir. Wetter to approve expenditure for CACM training
for CC&R Compliance Officer and Accounts Receivable Clerk, estimated cost
$3,704 per memo dated January 4, 2008, expenditure approved for FY 2008/2009
budget. Ayes: Directors
Charter, Dillen, Everhart, Sarason and Wetter Noes: None Absent: None C. Appoint
Budget Committee 2008/2009 – Received and Filed: Directors Sarason and Wetter
volunteered to be on the Budget Committee. D. Discussion
/ Possible Action: Revised Collection Policy – addition of 1) Special
Individual Assessment and 2) Fines, Fees and Other Charges – Received and Filed:
Board and staff discussed. Motion
by Dir. Dillen second by Dir. Sarason to approve revised Collection Policy, which
includes the addition of the Special Individual Assessment, Fines, Fees and
Other Charges, and increase to dishonored check charge from $10 to $25, per
memo dated January 4, 2008. Ayes: Directors
Charter, Dillen, Everhart, Sarason and Wetter Noes: None Absent: None E. Status
of winter storm impact on drainage – Received and Filed: Board and staff
discussed action taken by Public Works to address drainage issues that occurred
due to the recent storm and areas that will need to be addressed in the future
due to growth. F. Discussion
/ Possible Action: Purchase new cinder spreader for Public Works pickup: GM Lea reported
that the 14-year old motor on the cinder spreader insert froze; replacement
cost for a new motor is $2,900. A new cinder spreader would cost between
$3,700 and $4,300 depending on vendor availability. GM Lea recommended the
Board approve the purchase of a new cinder spreader insert. Motion
by Dir. Wetter second by Dir. Everhart to approve the purchase of a new cinder
spreader insert for Public Works pickup, cost not-to-exceed $4,300, expenditure
covered under Reserve Funds. Ayes: Directors
Charter, Dillen, Everhart, Sarason and Wetter Noes: None Absent: None Item
14. PUBLIC
COMMENTS:
None Item
15. BOARD
MEMBER COMMENTS:
None Item 16. DATE OF NEXT MEETING: Next
Regular Meeting is to be held on February 13, 2008, Closed Session at 5:30 p.m. and Open Session at 6:00 p.m. Open
Session was adjourned at 7:42 p.m. Item
17. CLOSED SESSION: Called to order at
7:50 p.m. A Progress
Report on Current Violations 1.
Update on Violation # 519 B. Set
Hearing Dates (as needed) Board
returned from Closed Session at 8:14 p.m. and reported the following: Item
2.A.: Status of CCB Claim # 64673337 Motion by Dir. Wetter
second by Dir. Everhart to direct staff to pay the deductible for the claim on
accident of October 2006, contingent upon LSPOA obtaining full release. Ayes: Directors
Charter, Dillen, Everhart, Sarason and Wetter Noes: None Absent: None Item 17.B.: Motion by Dir. Wetter
second by Dir. Dillen to set Hearings for Violations #484, #464, #491 and #523
to be held on February 13, 2008, in the Administration Building, following
Regular Board Meeting Open Session. Ayes: Directors
Charter, Dillen, Everhart, Sarason and Wetter Noes: None Absent: None Item 18. ADJOURNMENT: Meeting was
adjourned at 8:16 p.m. Submitted
By: Approval
Date:___________________ ________________________________ Sylvia Charvez, Administrative
Assistant
B. Administration – Status Report...................................................................... GM
Lea
*consent 1. CC&R Distribution Report – Received and Filed